Managing staff at a fitness studio is complicated — casual instructors, variable hours, per-class pay rates, substitutes, and the constant question "who is teaching the 6am tomorrow?" Here is what your staff scheduling tool needs to handle.
Key features
- Clock in/out — staff tap to clock in from their phone when they arrive. Hours tracked automatically.
- Schedule visibility — each instructor sees their own classes for the week, including location, time, and expected headcount.
- Substitute management — when an instructor cannot make a class, the system needs to make it easy to find and assign a sub.
- Per-class pay — many studios pay instructors per class taught, not per hour. Your payroll needs to handle this.
- Earnings visibility — staff want to see their earnings in real time, not wait for end-of-month payslips.
KOLLABO OS staff app
A dedicated mobile app for staff — not a limited view of the admin dashboard. Clock in/out, see your schedule, check customers in, run POS, view tasks, and track earnings. All from a phone on the gym floor.
Included from $99/month. os.kollabo.online