Pilates studios have unique operational needs that generic gym software does not handle well. Limited reformer spots mean capacity management is critical. Mixed formats (reformer, mat, tower, chair) require different scheduling logic. And your clientele expects a premium experience from the moment they open your app.
What Pilates studios specifically need
- Spot/reformer picker — members want to choose their specific reformer. A numbered grid that shows available vs taken spots is essential for reformer classes.
- Small class caps with waitlists — reformer classes typically cap at 8–16. When a class fills, a well-managed waitlist that auto-promotes the next person is the difference between lost revenue and a full roster.
- Class packs and intro offers — "3 classes for $99" intro packs are the standard acquisition tool for Pilates. Your software needs to sell packs, track usage, handle expiry, and prompt renewal.
- Mixed format scheduling — most studios run reformer, mat, and private sessions. Each has different capacity, pricing, and instructor requirements.
- Premium feel — your members pay premium prices. The booking experience should match. A clunky interface undermines the brand you have built.
How KOLLABO OS handles Pilates
KOLLABO OS includes a spot picker grid — when a member books a reformer class, they see a numbered layout of the room and tap to select their spot. Taken spots are greyed out. This is built into the booking flow, not an add-on.
- Waitlist with auto-promote — when someone cancels, the next person on the waitlist is automatically offered the spot and notified
- Class packs — sell intro packs (3 for $99), standard packs (10 for $280), and unlimited memberships. Usage tracking shows remaining credits and expiry dates in the member's profile.
- Challenges and leaderboards — run a "30 classes in 60 days" challenge to drive retention. Members see their progress in the app.
- Branded app — your members open an app with your studio name, your colours, your logo. The booking experience feels like it was custom-built for your business.
Plans start at $99 USD/month with zero transaction markup. See it at os.kollabo.online.