With 20+ options on the market, choosing studio software feels overwhelming. Here is a framework that cuts through the noise.
Step 1: Calculate your real cost
Do not compare monthly subscription prices. Compare total annual cost: subscription + transaction fees + add-ons (branded app, SMS, API). Platforms with low subscriptions but high transaction fees often cost more than platforms with higher subscriptions and zero markup.
Step 2: Book a class as a member
Sign up for a trial of each platform. Book a class from your phone. How many taps? How fast? How does it feel? This is what your members experience every day.
Step 3: Check the staff experience
Can your front desk check someone in within 2 seconds? Can they ring up a sale without navigating 5 screens? Staff experience directly affects member experience.
Step 4: Ask about migration
How does the platform handle migrating your existing data? Will they do it for you, or is it self-service CSV imports?
Step 5: Check the contract
Annual lock-in means you cannot leave if the platform does not fit. Month-to-month means accountability. Prefer month-to-month.
The shortlist
Based on these criteria: KOLLABO OS (zero markup, branded apps, month-to-month, 48-hr migration), Momence (strong events, transaction fees), WellnessLiving (broad features, busy interface).