Group fitness scheduling has specific requirements that generic appointment software does not handle. You need recurring classes, capacity limits, waitlists, substitute instructors, and multi-room management — all running simultaneously.
Must-have features
- Recurring class templates — set up your weekly timetable once. Classes auto-repeat. Modify individual sessions without breaking the template.
- Capacity management — set max capacity per class. Show remaining spots to members. Auto-close booking when full.
- Waitlist with auto-promote — when a member cancels, the next waitlisted person gets auto-booked and notified.
- Instructor assignment — assign instructors to classes. Handle substitutes when someone is unavailable.
- Multi-room — run Pilates in Room A and HIIT in Room B at the same time without conflicts.
- Time filters — let members filter by Morning / Midday / Evening and by class type or instructor.
KOLLABO OS scheduling
All of the above, plus a spot picker for equipment-based classes (reformers, bikes, rigs). The branded app lets members browse, filter, book, and join waitlists in under 10 seconds. Staff see the roster in their app and can mark attendance in real time.
From $99/month with zero transaction markup. Try KOLLABO OS